Graduate Apartments

To start the move out process, please submit a 30-Day Notice to Terminate your contract. For questions about your housing contract, please contact University & Community Housing Services

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Check Out Process

Prior to Move Out: You can pick up a move out envelope at the Santa Ynez Apartments main office. 

On the day you move out: 

  1. Remove (3) keys from any key ring. 
  2. Place your (3) keys in the check out envelope. 
  3. Carefully read, sign, and seal the envelope. 
  4. Drop off the envelope at the Santa Ynez main office. During non-business hours, please place the envelope in the mail slot located at the Santa Ynez main office. 

*After you move out: Be sure to check your U-Mail email account for correspondence regarding move out billings. 

Final Inspections: Final inspections will be conducted by a staff member after you check out. Move out billings will be determined at this time. 
 

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Billing Process

  • All charges will be determined at the final inspection after you have vacated your apartment. 
  • Common area cleaning and damage charges will be divided among all residents in the apartment.* 
  • Charges will be billed to your BARC account, and a letter detailing the charges will be mailed to your U-Mail inbox. 
  • You have the right to appeal move-out charges assessed to your BARC account. *In the event that charges are determined, the University will not serve as an arbitrator in any dispute between residents over charges. We cannot share current or previous resident personal information (i.e. names, address, phone numbers, etc.).

Potential Charges

  • Cleaning: minimum of $42.38/hour
  • Damages: minimum $62.32/hour + repair materials
  • Late check out: $100/day liquidated damage charges + rent/day (If not moved out by contract end date)
  • Lost keys: Ekey $10, Bedroom $50, Mail $35

To Avoid Charges

  • Remove all personal belongings from the apartment. 
  • Remove and dispose of all trash and recyclables. 
  • Thoroughly clean all areas and return furniture to original locations from move-in day.
  • Return your keys in the signed and sealed check out envelope to the Santa Ynez office
     

Appeals to Charges

  • If you have any questions or wish to appeal after you receive your charges notification please contact fd_sy@housing.ucsb.edu via email. 
  • Please refer to the charges notification email for the specific date and time the appeal must be received by. Write an email including your name, perm #, apartment number, the amount you were charged, and a detailed description of why the charge is being appealed. 
  • Each resident must appeal their own charges individually. 

Important Information & Resources

Start cleaning early! It is a requirement that your apartment be returned to us in the good condition you received it. Discuss move out cleaning with your roommates and split up responsibilities. The information below is intended to be a guideline for cleaning standards. Cleaning times may vary for each apartment.

  • Please return all furniture to the location it was in at move-in
  • Remove bike and all personal belongings.
  • Living Room: (1½ - 3¾ hours)
  • Carpets: Clean, thoroughly vacuumed; no stains
  • Soft furniture: Clean; no debris under cushions
  • Wood Furniture: Clean, dust free, drawers empty
  • All furniture returned to original settings
  • Windows: Inside clean, including sills
  • Walls/baseboards: Clean; no grease, stains, marks, cobwebs, screws, nails, tape, posters, glue residues
  • Kitchen: (3 - 7 hours)
  • Floors: Clean, swept, and stain free
  • Cabinets/Pantry: Clean; no stains, trash, food, stickers
  • Sink and counter: Clean; no stains, build up, mildew, grease, food debris
  • Stove: Clean; no stains, grease, food residues, stickers
  • Stove hood: Clean; no stains, grease (Air filter not included)
  • Refrigerator: Clean, empty; no stickers
  • Windows: Inside clean, including sills
  • Walls/baseboards: Clean; no grease, stains, marks, cobwebs, screws, nails, tape, posters, glue residues
  • Bathroom: (1¾ - 3 hours)
  • Floors: Clean, swept, and stain free
  • Toilets: Clean; no residues, stains, or calcium buildup
  • Bathtub/Shower: Clean; no soap scum, tar, calcium buildup, or mildew
  • Sinks: Clean; no soap, tooth paste, or other residues
  • Mirrors/Medicine cabinet: Clean and empty
  • Walls/baseboards: Clean; no grease, stains, marks, cobwebs
  • Hallways: (¾ - 1½ hours)
  • Floors: Clean, swept, and stain free
  • Cabinets: Clean and empty; no trash or personal items
  • Walls/baseboards: Clean; no grease, stains, marks, cobwebs, screws, nails, tape, posters, glue residues
  • Bedrooms: (1½ Hours - 3 hours)
  • Carpets: thoroughly vacuumed
  • Wood Furniture: Clean, dust free, drawers empty
  • Closets: Clean and empty; No trash or personal items
  • All furniture returned to original settings
  • Windows: Inside clean, including sills
  • Walls/baseboards: Clean; no grease, stains, marks, cobwebs, screws, nails, tape, posters, glue residues
  • Trash Removal: (½ - 3 hours)
  • Entire Apartment: Debris free; no trash or personal items
  • Balcony/Patio (where applicable): Debris free; no trash, furniture, discarded items
  • Start packing early: Pack coats, shoes, or items that you don’t use often and take them home early, if possible. This will make it much less stressful to pack up your car in June
  • If family members come visit you, send things home early with them
  • We support waste reduction, reuse & recycling. Here are some tips to achieving a zero waste move out 
    • Donate what you can. IV GIVE collects unwanted items from UCSB/IV residents, including clothing, furniture, electronics, household items, toiletries, books, and nonperishable foods. Drop-off containers are located at the UCSB Residence Halls, UCSB Apartments, and Embarcadero Hall in early June. The GIVE Sale occurs a few weeks after move out at Embarcadero Hall. Proceeds benefit IV non-profits and projects.
    • Remove recyclables early. Recycle bins tend to fill up at the end of the quarter as everyone prepares to move out. Clear out old notebooks, extra papers, and accumulated bottles and cans early to prevent the overflow. This also helps to reduce clutter.
    • Swap items with friends. Check in with your friends and neighbors to see if anyone has interest in that old sweater that you only wore once this winter, textbooks for next year’s classes, or even one of your spare water bottles. Exchange clothing, furniture, and books on Facebook as well. 
    • Pack with reusable or recyclable materials. Use reusable bins and bags, such as laundry baskets, to pack your belongings. Avoid using plastic trash bags. Use recycled boxes if needed ─ check a local grocery store, liquor store, or your workplace. Avoid using tape. Fold the flaps of your cardboard boxes so they will not require tape. Instead of bubble wrap, try household towels or newspaper for fragile items. Make sure to reuse or recycle all of your packaging later. 
    • Properly dispose of your items. Large furniture items should not be discarded on the sidewalks. Marborg conducts large-item pickups in Isla Vista during the last two weeks of June.
    • E-waste can be dropped off at the residence halls, the library, and more.
    • Compost any food waste that you clean out of the fridge.

Follow the above tips and together we can make a difference in supporting UCSB on its way to becoming a sustainable community!

Exchange permanent address and phone numbers with roommates (if desired for billing/charges).

  • Utilities: contact cable, water delivery or any special utility or vendor services to cancel service
  • Work requests: submit work requests online to report any maintenance issues at our Get It Fixed page
  • Bicycles must be removed from UCSB property or they will be considered abandoned and disposed of accordingly
  • Campus Storage: If you have questions please contact them directly at 1-877-99-CAMPUS or 1-877-992-2678 or info@CampusStorage.com. 
  • Dormbox: If you have questions please contact them directly at 949-424-6576 or contact@dormbox.co (please note, there is no "m" at the end of their website and email address.