Graduate Apartments

Welcome to San Clemente Villages!

It's time to start planning and getting ready to move in. The earliest move-in day for San Clemente Villages is September 1, 2021. As one of the many students who will be living with us this year, we hope that you are excited to join our community of scholars! Visit this page often, as the information below is subject to change. Move-In information will be posted and updated here throughout the summer. Don’t forget to also check your u-mail frequently so you don’t miss important details or updates.

Last Updated: September 7, 2021

Before You Move In

Health Clearance Requirement for Check In

As mentioned in the communication sent on July 30, all students moving into San Clemente on September 1 will need to upload their vaccination records or request an exemption or temporary deferral through their Student Health patient portal by August 23 in order to check in and receive their keys. Only students who have been cleared by Student Health by providing proof of vaccination OR have received an approved exemption OR have received a temporary deferral will be able to move in. (International students that will be vaccinated upon arrival in the US, or will arrive partially vaccinated, will be receiving information about their process shortly.)

  • For those who have uploaded your COVID 19 vaccination records or been granted an exception by the COVID response team: As long as you continue to fulfill your expectations before move-in, including the daily symptom monitoring, you should be cleared to move in.
    • Those granted a religious or medical exemption or deferral must receive a COVID test before picking up your keys. Please schedule your appointment for a test to coincide with your arrival. If you arrive when the Testing Center is closed, you will not be able to pick up your keys and move in. You will need to find a hotel until the Testing Center re-opens. No exceptions. It is essential that you plan your move-in around the Testing Center hours, which is Monday-Friday, 8:30am-4:30pm.
    • After students have tested upon arrival, then students must sequester for seven days or until they receive their second negative test. Second tests should be scheduled for five to six days after the arrival test.
    • Sequestration is defined as minimizing in-person interactions among students, faculty and staff, whether in the residence halls, dining facilities, or other campus locations where students congregate, or off-campus for those students who live at home or in off-campus housing. Students who are sequestering should leave their on- or off-campus residences only to participate in essential activities (e.g., attend class or work, purchase food, participate in low-risk outdoor recreational activities, or obtain health care services).
    • Students who are on a temporary deferral should continue to follow testing protocol until two weeks after your final vaccine.
    • Students who are on an exemption will need to schedule regular weekly testing.
    • If you have any questions please contact ucsb-covid19@ucsb.edu.
  • For those who have NOT uploaded your COVID 19 vaccination records or been granted an exemption or deferral by the COVID response team: At this time you are NOT CLEARED TO MOVE IN. If you have not done so, please visit the Student Health patient portal as soon as possible to explore options about how to clear yourself for move in.
  • As mentioned in the communication sent on September 3, the UC Office of the President recently decided that ALL UC students moving into University housing will need to be tested for COVID-19 when they arrive regardless of one’s vaccination status. With an abundance of caution, this was decided in light of the increased infectivity of the COVID-19 Delta variant.
    • If you have already moved in, please make an appointment through the Student Health Patient Portal immediately to be tested.
    • If you have not yet moved-in and plan to move-in on a weekday please sign up for a test at least 30 minutes before you plan to pick up your apartment key and move-in through the Student Health Patient Portal.
    • If you already let us know that you will be moving in on the weekend of September 4-6 or September 11-12, please sign up for a test time on September 7 or September 13 immediately following your move-in weekend through the Student Health Patient Portal
    • Testing center hours: Monday - Friday, 8:30am - 4:45pm
      • The testing centers are located at the Loma Pelona Center (park in Lot 23) and the Linda Vista Room in Santa Catalina Residence Hall (park in Lot 60).
      • 9/1-9/12
        • Loma Pelona: Only M/W 8:30am-4:45pm; F 8:30am-12noon (Closed Monday, 9/6)
        • Linda Vista: Only T/Th 8:30am-4:45pm Closed Labor Day (9/6) and the weekends 
      • 9/13-9/19
        • Loma Pelona: M-F 8:30am-4:45pm (open weekends)
  • A second COVID test will be required 5-7 days after your initial test for unvaccinated students to ensure detection of any developing COVID-19 cases. You should make your second appointment at the same time as your first appointment.
  • Completing the UCSB Daily COVID-19 Screening Survey is required for all students living in campus housing and/or accessing campus buildings. This daily screening asks questions about any COVID symptoms, contacts and test results you’ve had. Depending upon your answers, you will either receive an online badge to be cleared for entry into campus facilities or not. You should already be receiving a daily email with a link to the daily screening survey. You should start taking the daily screening the day you arrive.
  • For more information about UC Santa Barbara's response to the pandemic and further resources, please see below:

Your compliance is so appreciated and plays a significant role in mitigating risk of the spread of the COVID-19 virus in our campus community. 

Move-in Information

Check In

Once you have cleared the verification process through the COVID response team, the check-in for your building is at the Santa Ynez Apartment Complex in the Santa Ynez Office. There will be signs pointing you to the check-in area when you arrive.

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Check-in Hours: September 1, 9:00am - 4:00pm

  • Arriving early:
    • If you are coming before your scheduled move-in date, you will need to make other housing arrangements. We cannot accommodate early move ins.
  • Arriving after September 10:
    • All vehicles must go directly to Parking Structure 22. Campus map: UC Santa Barbara
    • After parking in Structure 22, you will walk to the testing site which is located at the Loma Pelona Center.
    • For everyone’s safety, we ask that family members wait in or near the vehicle while the student goes to the testing center.
    • Note: There will be anywhere from 100-300 vehicles accessing Structure 22 at any given time. UCSB Traffic Personnel will be directing traffic. Please exercise caution while in the Structure.
    • After you have been tested for COVID-19 at the Loma Pelona Center, you will leave Structure 22 and drive to your check-in location.
    • As you exit Structure 22, turn right onto Ocean Road.
    • Turn left on El Colegio Road.
    • Follow El Colegio Road until you come to the Santa Ynez Apartment complex (on your right).
    • Turn right into the complex and follow directional signage.
    • Go to the Santa Ynez Office for check-in.
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Check-in Necessities: Please have the following ready...

  • A valid form of photo identification (Driver’s License, Passport, Access Card, etc.)
  • Mobile phone: all students will be required to scan two QR codes in order to successfully complete their check-in
    1.  The first QR code will take students to their patient portal. You must enter your UCSB NetID and Password in order to show your badge at check-in. Only students whose badge indicates clearance to be on site will be able to receive keys to their unit.
    2. The second QR code will allow you to check-in via our online booking system

Unloading

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Unloading at San Clemente Villages

  • After check-in, please proceed to the San Clemente Villages apartment complex. 45-MINUTE parking for unloading is available in San Clemente Lots 51, 52 and 53 or the Lot 50 parking structure.
  • After the 45-MINUTE unloading period, vehicles are required to move to long-term parking at Parking Structure 50.
  • Please check the San Clemente Villages building layout map to find your unit's location. When viewing the map please note that San Clemente Villages is three stories tall so a unit above a first floor unit will have the second digit in the unit number replaced with a 2 or a 3 depending on the floor it's on (Example: the unit above unit 2102, is 2202, and above that is 2302). 
  • There are limited moving carts available on a first come first serve basis in the San Clemente Center. We encourage residents to bring their own moving equipment (dolly, hand truck, etc) if you think it may be necessary.
  • When using moving carts:
    • Please be mindful of others. Take only one cart, and transfer your belongings as quickly as possible. Please return carts to the San Clemente Center when you have finished using them.
    • Please do not keep empty carts in your apartment while you are setting up and do not leave empty carts in the hallways. Thank you in advance for your consideration.

Important Information

Establish ownership in case your bike is stolen! Bike theft is the number one crime at UCSB. Register your bike on the Community Service Officer's Online Bicycle Registration page and the $10 registration fee will be charged to your BARC account.

For more information about UCSB's Bicycle Program including campus rules and regulations, please visit the UCSB Police Department's website.

Connecting to Eduroam: When prompted for a username, type YourNetID@ ucsb.edu. The @ucsb.edu is required, or the login will not work. For the password, use your UCSB NetID password. If prompted about a security certificate, choose ignore/accept/continue/trust etc. If you have any problems, please contact ResNet help at 805-893-5555.

The Santa Ynez Apartment Office can issue you a temporary key if you get locked out of your bedroom/apartment. Our office is open Monday - Friday 8:00am - 5:00pm (closed 12:00pm - 1:00pm). If you need assistance after 5:00pm or on weekends, please call the RA On-Call at 805-451-9416.

UCSB Residential Dining offers students not living in the residence halls the option to eat in the University-owned dining commons during the academic year and during the summer. For more information, please visit Campus Dining's Off Campus Meal Plan page.

Upon moving in, please inspect your new space (including all common areas and bathrooms) for any damages. Please submit a move-in condition form via our online work order system Get it Fixed. Each resident must submit their own move-in condition form. If you do not submit a move-in condition form within 72 hours of checking in, you accept the space as is and assume liability for the condition of your unit. Any damages that are not reported and need to be repaired after move-out will be charged to your BARC account.

To submit work requests throughout the year, please visit Get it Fixed and click "submit work order."

A valid parking ePermit is mandatory for all vehicles parked in Campus Housing areas. Students bringing a car with them are permitted one H50 ePermit through Transportation & Parking Services as part of their San Clemente Villages rental agreement. To obtain your ePermit and register your vehicle, please visit UCSB's ePermit page. Be prepared to upload your DMV issued vehicle registration when requesting your H50 ePermit. Parking Structure 50 is adjacent to Arrowhead Village.

The UCSB ePermit system works by associating your vehicle’s license plate with your individual parking account. When read, the characters on your plate are automatically matched against the parking database to verify a valid ePermit for the lot location.

All visitors and other vehicles who require parking must purchase a visitor parking permit at the parking machine dispensers located in Parking Lots 51, 52, and 53 located throughout San Clemente Villages.

For more information, please visit our Parking web page.
 

Your mailbox number is your apartment number. There are two different mailing addresses depending on the carrier.  Please visit our Receiving Mail in UCSB Housing web page for important information about receiving mail. You can use What's my address? to see how to address mail and packages. You will receive a key to your mailbox upon check in.

If you are expecting an oversized package via USPS and received an email that it has arrived, please pick it up from the Mail Truck in Lot 51 during the delivery time hours: Monday-Friday 1:15pm-4pm. Large packages for private carriers are delivered to apartment front doors. 

We support waste reduction, reuse and recycling! To avoid unnecessary waste and save money, please follow these “Zero Waste Move-In Tips.”

  • Space is tight ─ so less is more (less stuff = more space to relax).
  • Only pack what you need. Buy supplies that you know you will use. It is exciting to buy all new materials, but it is very easy to create a lot of waste. Start with what you already have and buy the essentials, you can always get more later.
  • Discuss what appliances you plan to bring with your roommates. Be mindful of your shared space and try to make arrangements to share items such as an iron or television to ensure everyone is comfortable.
  • Don’t buy “just in case” items. You will usually be able to borrow items from your neighbors and friends, or find free resources around campus. Learn about programs on campus that help students get important items.
  • Donate, donate, donate. Luckily, the laundry room is never too far. Take this opportunity to purge your closet (or just leave it behind for now) and just bring what you will absolutely use. Donate clothes and other items that you don’t need or want!
  • Pack with what you have. Laundry baskets, storage bins, drawers, baskets, pillow cases, towels, and other reusable materials can be utilized as packing materials. Avoid using plastic trash bags. Use recycled boxes if needed ─ check a local grocery store, liquor store, or your workplace for secondhand boxes.
  • Re-use those boxes. Fold the flaps of your cardboard boxes so they will not require tape. Instead of bubble wrap, try household towels or newspaper for fragile items. Make sure to reuse or recycle all of your packaging later. Avoid using tape if possible, as it make recycling cardboard harder.
  • Used items are even better than new! You can buy used textbooks, iClickers, furniture, decorations, clothing, and more. There are textbook and item exchange pages through Facebook specific for UCSB students and the Santa Barbara community. You can also rent textbooks through the UCSB Library, and iClickers through Associated Students. ​

Follow the above tips and together we can make a difference in supporting UCSB on its way to becoming a sustainable community!