PLEASE NOTE: the information on this web page is subject to change pending direction from the campus COVID response team.
It's time to start planning and getting ready to move in. The earliest move-in day for San Clemente Villages is September 1, 2022. As one of the many students who will be living with us this year, we hope that you are excited to join our community of scholars! Visit this page often, as the information below is subject to change. Move-In information will be posted and updated here throughout the summer. Don’t forget to also check your UCSB email frequently so you don’t miss important details or updates.
Last Updated: September 6, 2022
Health Clearance Requirement for Check-in
The UC Office of the President has established a systemwide vaccine policy that requires all UC students to be vaccinated against the SARS-CoV-2 (COVID-19) virus, including a booster shot if eligible, or to have received an approved exemption before they will be allowed in any UC facility or office or to participate in any University programs. Information about the COVID-19 vaccination policy can be referenced on the Campus Requirements web page and questions can be directed to email@example.com.
All students new to UCSB and who are moving into Campus Housing will need to upload their vaccination records or request an exemption through their Student Health patient portal in order to check in and receive their keys. Only students who have been cleared by Student Health by providing proof of vaccination OR have received an approved exemption OR have received a temporary deferral will be able to move in.
All students are required to take a COVID antigen home test 24-48 hours before arriving on campus. If you have a positive result, then, you must not come to campus, but follow CDC guidelines and only come to campus after you re-test and get a negative result.
Upon arrival to move-in to campus housing, students will be provided with two antigen tests. The first one they must take on the day they arrive. If students receive a positive result on the arrival test, they must report their positive test immediately to the COVID Response Team through the Student Health Patient Portal. The COVID Response Team will email you further information. If students test negative they must take the second antigen test or schedule a PCR saliva test via the Patient Portal to be completed at the campus COVID Testing Center three days after arrival. COVID tests at the Testing Center (Bldg 434) are at no charge to students. You may view and download a PDF of these requirements, as well as other helpful information, via this link: COVID Move-In Testing Requirements.
All students are required to arrive on campus with a plan about what they will do if they or a roommate tests positive for COVID, as campus resources for quarantine and isolation will be extremely limited. Students will be asked to attest that they have a plan in order to pick up their key. We know that many factors may impact a student's plan. We also know that a student’s plan may change during the academic year due to varying circumstances. We will need roommates to discuss their plans with each other and work out any concerns. We understand that some students may choose to follow CDC guidelines for isolating in place, others may be able to return home or even stay in privately arranged accommodations elsewhere, while others may stay with friends locally. Students will continue to be provided with updates to campus policies and procedures through the campus COVID website as the situation continues to evolve.
The check-in for your building is at the Santa Ynez Apartment Complex in the Santa Ynez Office. There will be signs pointing you to the check-in area when you arrive. Visit the UCSB Campus Map to see your move-in route.
Check-in Hours: 9:00am - 4:00pm
- If you arrive between 9:00am and 4:00pm, Monday through Friday, please check in at the Santa Ynez Office at the time of your arrival.
- If you arrive between 4:00pm and 8:00pm, Monday through Friday, or on the weekend between 9:00am and 8:00pm, please call the Resident Assistant (RA) on duty at 805-451-9416 when you arrive at the Santa Ynez Office. The RA will meet you at the office to check you in.
- If you arrive after 8:00pm, you will need to check in at the office the following day during regular business hours: 8:00am-5:00pm (closed 12:00pm-1:00pm for lunch).
- If you are coming before your scheduled move-in date, you will need to make other housing arrangements. We cannot accommodate early move-ins.
Check-in Necessities: Please have the following ready...
- A valid form of photo identification (Driver’s License, Passport, Access Card, etc.)
- Mobile phone: all students will be required to scan a QR code that will allow you to check-in via our online booking system.
Unloading at San Clemente Villages
- After check-in, please proceed to the San Clemente Villages apartment complex. Short-term parking for unloading is available in San Clemente Lots 51, 52 and 53 or the Lot 50 parking structure.
- After unloading, vehicles are required to move immediately to long-term parking at Parking Structure 50.
- Please check the San Clemente Villages building layout map to find your unit's location. When viewing the map please note that San Clemente Villages is three stories tall so a unit above a first-floor unit will have the second digit in the unit number replaced with a 2 or a 3 depending on the floor it's on (Example: the unit above unit 2102, is 2202, and above that is 2302).
- There are limited moving carts available on a first come first serve basis in the San Clemente Center. You may use these carts to transfer belongings during your move-in or move-out. We encourage residents to bring their own moving equipment (dolly, hand truck, etc) if you think it may be necessary.
- When using moving carts:
- Please be mindful of others. Take only one cart, and transfer your belongings as quickly as possible. Please return carts to the San Clemente Center when you have finished using them.
- Please do not keep empty carts in your apartment while you are setting up and do not leave empty carts in the hallways. Thank you in advance for your consideration.
- Upon moving in, please inspect your new space (including all common areas and bathrooms) for any damages.
- Please submit a move-in condition form via our online work order system on the Get it Fixed page.
- Each resident must submit their own move-in condition form. If you do not submit a move-in condition form within 72 hours of checking in, you accept the space as is and assume liability for the condition of your unit.
- Any damages that are not reported and need to be repaired after move-out will be charged to your BARC account.
- To submit work requests throughout the year, please visit Get it Fixed and click "submit work order."
- Establish ownership in case your bike is stolen! Bike theft is the number one crime at UCSB. Register your bike on the Community Service Officer's Online Bicycle Registration page and the $10 registration fee will be charged to your BARC account.
- For more information about UCSB's Bicycle Program including campus rules and regulations, please visit the UCSB Police Department's website.
- The Santa Ynez Apartment Office can issue you a temporary key if you get locked out of your bedroom/apartment.
- Our office is open Monday - Friday 8:00am - 5:00pm (closed 12:00pm - 1:00pm).
- If you need assistance after 5:00pm or on weekends, please call the RA On-Call at 805-451-9416.
- Please visit our Mail web page for important information.
- You can use What's my address? to see how to address your mail.
- You will receive a key to your mailbox upon check-in.
- UCSB Residential Dining offers students not living in the residence halls the option to eat in the University-owned dining commons during the academic year and during the summer.
- For more information, please visit Campus Dining's Off Campus Meal Plan page.
We recommend that residents reach out to their roommates to coordinate what they are going to bring to allow residents to maximize space. All apartments are fully furnished and the following is already included:
- Bedrooms are carpeted and contain an extra long full-size bed, a closet, a bookcase, a drawer, a desk and chair for each student.
- Kitchens have vinyl flooring and are equipped with cabinets, a sink with garbage disposal, a stove, a microwave and a refrigerator. Appliances other than those furnished are not permitted.
- Living/dining rooms are carpeted and furnished with a couch chair(s), end table(s), coffee table, lamp(s), dining table and dining chairs.
- Bathrooms have a shower unit, wash basin, toilet and medicine cabinets.
At a minimum, each resident should bring:
- pillow and pillowcase
- sheets and mattress cover (beds are extra long full size)
- bathrobe and shower shoes
- multiple surgical masks, KN94, KN95 or N95
- a thermometer
- a set of personal reusable cutlery and reusable cloth napkins
Many residents may also want to bring:
- a laundry basket and detergent
- decorations – push pins for posters, etc.
- filtered water pitcher (e.g. Brita or Pur)
- hot beverage mug, reusable water bottle, plates, bowls, utensils and cooking equipment
- items to keep your space clean and tidy
- bicycle, helmet, U-Lock and bike light (put lock and light on bike before leaving home)
- computer and printer
- high-quality surge protector(s)
- small fan
- rain gear
- small desk lamp
- lawn chair for outdoor social distancing meetings
- if you're planning to work on-campus, or anywhere in the local area, you will need to have original documentation to verify your eligibility to work; see these links for more information US Citizen and Immigration Services (USCIS) acceptable documents and Employment Eligibility Verification form (see page 3).
The following items are NOT allowed:
- explosives, firearms, or other weapons
- illegal drugs
- torchiere-style (floor lamps), halogen, or incandescent lamps
- pets (no unapproved pets allowed in buildings at any time)
- The UCSB virtual ePermit system works by associating your vehicle’s license plate with your individual parking account. When read, the characters on your license plate are automatically matched against the parking database to verify a valid virtual ePermit for the lot location.
- A valid parking ePermit is mandatory for all vehicles parked in Campus Housing areas. Students bringing a car with them to San Clemente are permitted one H50 ePermit, assigned to one vehicle through Transportation & Parking Services as part of their rental agreement. Virtual ePermits are not automatically distributed. To obtain your virtual ePermit and register your vehicle, please visit the UCSB virtual ePermit web page.
- Please be prepared to upload your DMV issued vehicle registration when requesting your virtual H50 ePermit.
- Connecting to eduroam:
- When prompted for a username, type YourNetID@ ucsb.edu. The @ucsb.edu is required, or the login will not work.
- For the password, use your UCSB NetID password.
- If prompted about a security certiﬁcate, choose ignore/accept/continue/trust etc.
- If you have any problems, please visit ResNet's FAQ page. If you continue to experience issues connecting to WiFi, please submit a support request.
We support waste reduction, reuse and recycling! To avoid unnecessary waste and save money, please follow these “Zero Waste Move-In Tips.”
- Space is tight ─ so less is more (less stuff = more space to relax).
- Only pack what you need. Buy supplies that you know you will use. It is exciting to buy all new materials, but it is very easy to create a lot of waste. Start with what you already have and buy the essentials, you can always get more later.
- Discuss what appliances you plan to bring with your roommates. Be mindful of your shared space and try to make arrangements to share items such as an iron or television to ensure everyone is comfortable.
- Don’t buy “just in case” items. You will usually be able to borrow items from your neighbors and friends, or find free resources around campus. Learn about programs on campus that help students get important items.
- Donate, donate, donate. Luckily, the laundry room is never too far. Take this opportunity to purge your closet (or just leave it behind for now) and just bring what you will absolutely use. Donate clothes and other items that you don’t need or want!
- Pack with what you have. Laundry baskets, storage bins, drawers, baskets, pillow cases, towels, and other reusable materials can be utilized as packing materials. Avoid using plastic trash bags. Use recycled boxes if needed ─ check a local grocery store, liquor store, or your workplace for secondhand boxes.
- Re-use those boxes. Fold the flaps of your cardboard boxes so they will not require tape. Instead of bubble wrap, try household towels or newspaper for fragile items. Make sure to reuse or recycle all of your packaging later. Avoid using tape if possible, as it make recycling cardboard harder.
- Used items are even better than new! You can buy used textbooks, iClickers, furniture, decorations, clothing, and more. There are textbook and item exchange pages through Facebook specific for UCSB students and the Santa Barbara community. You can also rent textbooks through the UCSB Library, and iClickers through Associated Students.
Follow the above tips and together we can make a difference in supporting UCSB on its way to becoming a sustainable community!