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| Parent FAQ's |
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| I received a judicial notice from
my Resident Director/Apartment Living Coordinator – What
do I do first? Upon receiving
notice that you have been charged with an alleged violation
of the Student Conduct Code, your must call or visit your front
desk/administrative office to schedule an appointment with your
Resident Director/Apartment Living Coordinator. It is your responsibility
to make the appointment within the time specified in your letter. |
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| What if I don’t show up for
my appointment with the Resident Director/Apartment Living Coordinator?
It is very important to schedule appointments in a timely manner
and keep it. Ignoring the situation will NOT make it go away;
ignoring the letter or failing to schedule an appointment could
result in a decision in the case without the benefit of your
involvement and perspective. |
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| What if I was not aware of a rule
and didn’t know I was breaking it?
Lack of knowledge of a rule is not an excuse for misconduct.
Every resident is responsible for knowing the rules and regulations
of the University, and of Housing and Residential Services.
It is very important for you to read the Residential Handbook
given to you upon Move-In if you live in any of the University-owned
housing facilities. If you are unsure about any policies, ask
your Resident Assistant or Resident Coordinator for clarification. |
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| What is the purpose of the meeting
with my Resident Director/Apartment Living Coordinator?
If you are required to schedule a meeting with your Resident
Director or Apartment Living Coordinator, you have been referred
to their office because of an alleged policy violation. During
this meeting, you will be given the opportunity to respond to
the allegation(s). They will also provide information about
the disciplinary process. There are four possible outcomes to
this meeting: (1) the charges may be dismissed; (2) you may
be referred to a hearing board (one or more hearing officers
who are UCSB staff, or the Residence Hall Review Board, which
is made up of residents in the University-owned residence halls)
for the resolution of the charges; (3) you will be referred
to the Judicial Affairs office; or (4) your case may be resolved
informally by the Resident Director. |
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| Do I need an attorney?
The university does not employ lawyers to “prosecute”
students, or apply rules of evidence used in civil or criminal
trial. Instead, charges are investigated and resolved in an
atmosphere of candor, truthfulness, and civility. |
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| What is the difference between a
‘conduct meeting’ and a ‘hearing’?
When a violation of policy occurs, a ‘conduct meeting’
is held in order for the Resident Director/Apartment Living
Coordinator to resolve the incident administratively. A ‘hearing’
before University Officers or the Residence Hall Review Board
is a more formal process for resolving a complaint. The resident
and the complaining party generally present their case before
a panel who render a decision. If a resident is found “responsible”
for the alleged violation, the hearing body will recommend appropriate
sanctions, to be approved by either the Executive Director of
Housing and Residential Services, the Director of Residential
Life, or the Director of Apartment and Community Living. |
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| Will my parents be notified of any
sanctions I receive? Disciplinary
proceedings conducted by the university are subject to the Family
Educational Rights and Privacy Act (FERPA). Under FERPA disciplinary
records may not be released or disclosed without the expressed
written permission of the student whose disciplinary record
is being sought unless provided by law. Release of student disciplinary
records is permitted without prior consent to university officials
with legitimate educational interest; victim(s) of an alleged
crime of violence or of an alleged sexual assault. |
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| Will disciplinary sanctions appear
on my academic transcript?
The only sanctions that appear on transcripts are suspensions
and expulsions. Disciplinary probation, educational sanctions
and other outcomes do not appear. |
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| What if I do not complete an assigned
sanction? Additional sanctions
may be added. In some cases, failure to complete sanctions may
result in contract cancellation. Remember, sanctions are imposed
as a result of your policy violation(s), and are designed to
educate you about the expectations and norms of the University
community. |
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| Parent FAQ's |
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| How can I learn how my son/daughter
is doing? The best approach
is to ask your son or daughter directly. Communicating with
young adults isn’t easy. They are not always as forthcoming
as we would like. The college years, however, are a period of
remarkable growth and maturation. The ability and willingness
of students to share information and insights usually grows,
especially as they acquire the confidence that comes with assuming
greater responsibility for their own lives. |
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| What records does FERPA cover?
The privacy protection FERPA gives to students is very broad.
With limited exceptions discussed below, Part 99.3 of the FERPA
regulations gives privacy protection to all students “educational
records.” Education records are defined as “[t]hose
records that are directly related to a student and [are] [m]aintained
by an educational agency or institution or by a party acting
for the agency or institution.” Examples of student records
entitled to FERPA privacy protection are grade reports, transcripts,
and disciplinary files. |
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| Why do I have limited access to my
student’s college records when I’m paying his/her
college expenses? As a parent
or legal guardian you can have access to student records with
their consent. The best way to get information about your son/daughter’s
disciplinary record is to ask them. |
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| What resources are available to my
son/daughter in times of need?
Here at UC Santa Barbara, there are many resources available,
all within walking or biking distance of all University-owned
housing facilities. The Student Health Center is available for
all residents to make doctor and vision appointments, and also
to receive counseling and testing for: Alcohol and other drugs,
sexually transmitted diseases, and eating disorders. Our Counseling
and Career Services building also serves as a resource for students
to receive confidential counseling, stress relieving methods,
and also career counseling. Other resources that students are
encouraged to make use of include: Educational Opportunity Program,
Disabled Students Program, International Students and Scholars
Program and the Office of Student Life. |
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